Accounting and Administration Specialist

About Us

About the Role

What You’ll Do

• Assist with preparation and return of contract documents
• Assist with preparation and return of monthly compliance documents
• Identify and update vendor Certificates of Insurance and W9s as needed
• Help compile documents and data for internal and external reports
• Support administrative project startup and closeout processes
• Handle a variety of administrative duties including data entry, document organization, and mail processing
• Assist the Accounting and Administrative teams with special assignments to keep overall workflow running smoothly

What We’re Looking For

• Intermediate Excel skills — you’re comfortable with spreadsheets and can work efficiently without a lot of direction
• Some exposure to ERP or project management systems like Sage or Procore is a plus, but not required
• 1 year of basic bookkeeping experience preferred — you don’t need to know debits, credits, or journal entries, but a general understanding of how numbers flow through a business goes a long way in this role
• Strong attention to detail — accuracy matters in this role and you take that seriously
• Highly organized — you manage your tasks, your files, and your follow-through with intention