Accounting & Payroll Associate

Compute, classify, and record numerical data to maintain financial records including Accounts Payable and Payroll. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Verify the accuracy of figures, calculations, and postings pertaining to business transactions.

Essential Duties and Responsibilities 

• Comply with federal, state, and company policies, procedures, and regulations while performing Accounts Payable, Payroll and general accounting duties.


• Operate accounting software to record, store, and analyze information, including checking figures, postings, and documents for correct entry, mathematical accuracy, proper authorization and coding. Classify, record, and summarize numerical and financial data to compile and keep financial records,


• Receive, record, and deposit cash, checks, and vouchers. Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses. Code documents according to company procedures. Reconcile or note and report discrepancies found in records.


• Process checks, ACH deposits, and purchasing card activities; ensure proper authorization and signatures are obtained. Mail checks, process payments and coordinate the filing system of related paperwork.


• Process the Lottery payroll according to the established schedule including time review, work charts, wage computation, and other information to properly process payroll. Work in conjunction with HR staff to enter and verify employee information; verify attendance, hours worked, and pay adjustments, and post information to designated records. Process and issue employee paychecks and statements of earnings and deductions. Keep track of leave time, such as vacation, personal, and sick leave, for employees. Issue and record adjustments to pay as necessary. Work to effectively maintain relationships with lottery departments and employees to provide information, answer questions and resolve concerns.


• Process travel expense, verifying that all requests for reimbursement meet the guidelines set forth under the Travel and Business Expense Reimbursement policy. Obtain necessary signatures and documents prior to reimbursement and work with other Lottery staff to verify and coordinate expenses and travel authorizations.


• Assist accounting staff as needed in the day to day activities of the department.


• Performs other duties within the scope of job assignment as required or requested by supervisor.