Accounting & Payroll Specialist

Company Overview: Financial services firm offering hybrid work in San Diego, CA.

We are looking to add an Accounting & Payroll Specialist to our Accounting and Finance team. This is a great opportunity for a detail-oriented accounting professional to gain broad experience and grow with us. A successful candidate will possess strong attention to detail, excellent organizational skills, and a commitment to follow-up, with the ability to thrive in a fast-paced and changing environment.

The Accounting & Payroll Specialist will support a variety of accounting and operational functions, including accounts payable, accounts receivable, payroll administration, benefits billing reconciliation, employee expense reimbursements, and general accounting support. This role will work closely with Finance and Human Resources to ensure accurate and timely processing of financial transactions.

Responsibilities:

• Process full-cycle accounts payable, including receipt and review of incoming invoices for appropriate documentation, coding invoices in NetSuite, and obtaining timely approvals.
• Prepare and process invoices for services rendered and ensure timely posting of customer payments within NetSuite.
• Audit and process company credit card expenses and employee expense reimbursements in a timely manner.
• Reconcile vendor statements, investigate account discrepancies, and implement corrective actions.
• Identify and resolve outstanding accounts receivable items by reviewing aging reports, researching delinquent accounts, communicating with internal and external customers, and following through to support timely payment.
• Provide invoice and payment resolution assistance to vendors and internal company personnel while acting as a liaison between departments and vendors.
• Manage vendor and customer setup, including collecting and maintaining applicable tax documentation.
• Maintain necessary tracking within NetSuite to support applicable tax filings, including 1099s.
• Process bi-weekly payroll for approximately 75 employees using Paylocity, ensuring employee earnings, deductions, taxes, benefits, reimbursements, and other payroll changes are accurate.
• Review payroll information, research discrepancies, maintain supporting documentation, and assist with payroll reporting, audits, and year-end activities.
• Reconcile monthly benefit carrier invoices against enrollment records and payroll deductions, and research and resolve billing discrepancies.
• Review and process employee reimbursements, including wellness, home office, parking, tuition, vacation incentive, and other one-time payments.
• Support monthly, quarterly, and annual accounting close activities through reconciliations and supporting documentation.
• Respond to information requests and assist with internal and external audits.
• Proactively improve operational efficiency and effectiveness by streamlining daily, monthly, quarterly, and annual processes.
• Maintain documentation for existing processes and document procedures for new processes.
• Perform other duties and special projects as assigned.

Minimum Qualifications:

• Associate's degree, or equivalent experience, in Accounting, Finance, Business Administration, or a related field.
• 3+ years of experience in accounts payable, accounts receivable, payroll, bookkeeping, or accounting operations.
• Experience processing payroll and handling confidential employee and financial information.
• Basic understanding of accounting principles, reconciliations, cash management, and financial controls.
• Excellent written and verbal communication skills with the ability to communicate clearly and concisely.
• Strong attention to detail, organizational skills, and problem-solving capabilities.
• Ability to manage multiple priorities, meet deadlines, and excel in a fast-paced and changing environment.

Bonus points if you have:

• Experience processing payroll in Paylocity.
• Experience with benefits billing reconciliation.
• Experience working with Oracle NetSuite.
• Analytical skills and familiarity with Generally Accepted Accounting Principles (GAAP).
• Experience in consumer finance, a small to medium-sized employer, and/or a start-up environment.
• Strong proficiency in Microsoft Office, specifically Microsoft Excel.

Qualities we look for in our candidates:

• Ability to multitask, stay organized, and meet timelines.
• Demonstrates a sense of urgency, accountability, and ownership over assigned responsibilities.
• Ability to work independently and collaboratively with Accounting, Finance, Human Resources, Financial Systems, and other functional areas.
• Ability to build effective working relationships with vendors, payroll providers, benefit carriers, and internal business partners.
• Strong analytical and problem-solving capabilities.
• Ability to identify process improvement opportunities and implement practical solutions.
• Ability to articulate and present solutions to senior management and the broader team.
• Superb work ethic and enthusiasm.

Competitive pay with bonus, and comprehensive benefits package that includes, but not limited to:

• Compensation includes hourly rate of $33.00-$36.00 , based on experience and qulifications, plus bonus.
• 401(k) + Company Match
• Medical, dental, and vision coverage
• Annual HSA contribution of $1,700
• Life insurance, disability, and critical illness
• 14 Paid Holidays! Eleven (11) + Two (2) Community Days + Your Birthday!
• Snacks and drinks in the office
• Tuition reimbursement program
• Generous paid leave policies
• $2,000 Vacation Incentive Plan after 3 years + $1,000 Sabbatical Day
• Wellness, Work from Home funds, and more!