Accounting Clerk & Payroll Administrator

Serving both public and private clients in Nassau and Suffolk counties, we offer complete electrical maintenance, renovation, and new construction. Our project experience covers a wide range of commercial environments, industrial facilities, and transportation systems.

Welsbach Electric Corp. of L.I. is a wholly-owned subsidiary of publicly traded EMCOR Group Inc. EMCOR is the world’s leading provider of mechanical and electrical services. Welsbach Electric Corp. of L.I. provides complete electrical construction and preventative maintenance services to commercial and industrial businesses, schools, and municipal organizations in Nassau and Suffolk counties. With strategic footholds in the transportation and industrial markets, we have been able to capitalize on existing and emerging technologies to become one of the major electrical contractors on Long Island.

SUMMARY

Welsbach Electric Corp. of L.I. is seeking an Accounting Clerk/Payroll Administrator who will be responsible for assisting accounting with the quick and efficient processing of payroll and accounting clerk duties. The ideal candidate must have strong analytical thinking skills, an attention to detail, and most importantly, the ability to retain confidential information.  Excellent interpersonal skills, pleasant phone manners, efficient typing ability (data entry), and familiarity with payroll software.

Compensation Range: $60,000/year - $70,000/year, Full Time, Non-Exempt, On site

Other Compensation:  This position is bonus eligible

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Ensures accurate and timely processing of weekly union payroll. 
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Review, correct and enter time sheets into database and payroll software for multiple union employees on a weekly basis; payroll is in-house and may include printing and distribution of checks.
• Process certified payrolls accurately on a weekly basis adhering to Department of Labor guidelines.
• Process weekly submissions for union benefits, maintain awareness and adherence to union contracts.
• Familiarity with different union fringes and benefits for processing purposes.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Process and mail weekly union and payroll checks.
• Assist Human Resources with employee verifications and scanning of employee personnel files pursuant to legal requests.
• Prepare weekly labor production reports.
• Light dispatching.
• Additional assistance as needed with AR/AP data entry and processing, ad hoc accounting.
• General department administrative aid organizing/filing/processing reports and paperwork
• Assist Accounting Supervisor with departmental projects as needed.
• Maintain utmost confidentiality of company information.
• Comply with Company established policies and procedures.
• Escalate critical and/or sensitive issues to the Accounting Supervisor with recommendation for resolution.
• Perform additional assignments as required by the company or as directed by management.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

Note:  Experience Preferred but Not Required

• 2 - 5 years working in a payroll capacity, preferably with other electrical construction or union contractors.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and local regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Business writing and reporting skills
• Excellent organization, communication, and interpersonal skills
• Time management skills – ability to meet frequent deadlines
• Strategic, analytical, and multi-tasking skills
• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of payroll, project, and financial software.
• Familiarity with Windows based operating systems and web-based applications.
• Ability to create, file and manage electronic documents.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast-paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled.

Benefits: We are committed to providing employees with a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

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