Accounting Clerk - College Stores - Waxahachie

POSITION PURPOSE: 

The Accounting Clerk – College Stores is responsible to the Director of College Stores. Areas of responsibility include all locations of the Navarro College Store (Corsicana, Mexia, Waxahachie, and Midlothian).

GENERAL DUTIES AND RESPONSIBILITIES:

• Implement and update software as it applies to operation of the college bookstore systems and maintain procedures manuals.


• Create, maintain and update procedure manuals for receiving soft goods and supplies for the Corsicana and Mexia locations.


• Process accounts payable for all locations including matching orders and invoices, receiving merchandise on-line where applicable, vouchering for payment and maintaining all accounts payable vendor files.


• Process and follow up on all third party billings for student accounts to assure timely and accurate billings and collections. Maintain all third party billing files.


• Process departmental charges for all locations on a weekly basis.


• Maintain point of sale register reconciliation processes for all locations and prepare daily reports.


• Provide training and support for college store cashiers at all locations.


• Balance and maintain change funds and stamp monies.


• Responsible for ordering, stocking and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff.


• Assists with coordination of annual and periodic inventory counts including the actual counting of inventory.  Includes investigating any variances that occur.


• Responsible for producing required reports for annual and periodic inventory counts.


• Assists with supervising and training student/part-time personnel as needed, especially in the areas of soft goods, supplies and receiving of inventory.


• Assists the Director with selection and scheduling of part-time workers, including sending them home when they are not needed.


• Assists with the fulfillment of on-line book and merchandise orders.


• Maintain detail of student athlete scholarship books by sport, determining amounts owed when applicable and preparing list to apply holds to students’ account.


• Prepare reports as scheduled or requested.


• Assists in helping customers


• Assists in completing sales/refunds on cash registers.


• Other duties as assigned by the Director of College Stores or Administration.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Strong computer skills - able to learn new computer software as required.


• Must be able to operate the point of sale system and coordinate balancing of all POS systems on all locations.


• Must be dependable and able to work with little supervision.


• Must be able to work flexible hours during rush periods.


• Must have excellent customer service skills along with a pleasant personality.


• Must present a neat and professional appearance.


• Must be organized in order to accomplish multiple tasks.


• Ability to make judgments and decisions based upon operating directives established by the Director of College Stores.


• Must be able to work as a team player.


• Must always maintain confidentiality related to bookstore business.

POSITION QUALIFICATIONS:

Required

• High school diploma with college course work in accounting, computer science or business administration.


• Three (3) years experience in account/clerical work or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred

• Associates degree


• Retail experience preferred.

WORKING CONDITIONS:

• Variances from regular working hours may be necessary to fulfill the responsibilities of the position.


• Busy working environment with numerous interruptions.

SALARY:  $25,101. annually (this is a 12 month position to be paid over 12 months)