Accounting Specialist

KEY RESPONSIBILITIES 

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  Maintain accurate, up-to-date financial records in QuickBooks, including all journal entries and general ledger activity. 

  
  

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  Process accounts payable, including entering and coding vendor bills and issuing timely payments. 

  
  

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  Process accounts receivable, including generating customer invoices and requests for deposits. Tracking, following up, and documenting activities as they relate to outstanding payments.  

  
  

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  Creating orders in QuickBooks after order is approved by client.  

  
  

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  Reconcile bank accounts, credit card statements, and other accounts on a monthly basis. 

  
  

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  Track and categorize business expenses accurately and consistently. 

  
  

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  Assist with payroll processing and ensure related entries are recorded correctly. 

  
  

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  Support month-end and year-end close processes, including preparing supporting schedules for the CPA. 

  
  

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  Prepare routine financial reports and summaries (e.g., P&L, balance sheet, cash flow) for ownership/management review. 

  
  

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  Monitor cash flow and flag discrepancies, unusual transactions, or issues needing attention. 

  
  

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  Maintain organized, audit-ready financial documentation and filing systems, both digital and physical. 

  
  

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  Communicate professionally with vendors, clients, and financial institutions regarding billing and payment matters. 

  
  

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  Ensure compliance with internal financial policies, procedures, and applicable accounting standards. 

  
  

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  Support the preparation of information needed for tax filings, working alongside outside tax preparers as needed. 

  
  

REQUIRED QUALIFICATIONS 

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  2-3 years of professional bookkeeping or accounting experience, required. 

  
  

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  Hands-on proficiency with QuickBooks (Online and/or Desktop), required. 

  
  

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  Solid working knowledge of core bookkeeping principles: accounts payable/receivable, bank reconciliations, and general ledger maintenance. 

  
  

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  Strong proficiency in Microsoft Excel. 

  
  

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  High level of accuracy and attention to detail. 

  
  

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  Strong organizational skills and the ability to manage multiple priorities and deadlines. 

  
  

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  Trustworthy and discreet in handling confidential financial information. 

  
  

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  Clear, professional written and verbal communication skills. 

  
  

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  Ability to work independently with minimal supervision. 

  
  

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  High school diploma or equivalent required. 

  
  

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  Must clear a background check 

  
  

PREFERRED QUALIFICATIONS 

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  Associate's or Bachelor's degree in Accounting, Finance, or a related field. 

  
  

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  QuickBooks certification. 

  
  

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  Prior bookkeeping experience in a small business, creative services, or design/production environment.