Accounting Specialist

Job Title: Accounting
Specialist

Job Type: Part Time                                               FLSA Status: Non-Exempt

Schedule: 6-12 hours per week, with additional hours as approved during month-end and year-end.

Job Overview:  The Accounting Specialist manages day-to-day bookkeeping and the monthly accounting close for Ronald McDonald House San Antonio. This part-time position maintains accurate records in QuickBooks Online, reconciles accounts, prepares financial reports, and works with staff to obtain complete documentation and approvals.

Responsibilities & Duties

• Enter and code bills, deposits, credit card activity, and journal entries in QuickBooks Online, with supporting documents attached.


• Maintain accounts payable and receivable; prepare payments for an authorized signer to approve and release.


• Record contributions, pledge payments, and donor restrictions using documentation from Development.


• Reconcile bank and credit card accounts monthly and resolve outstanding items.


• Review payroll reports and record payroll and allocations after management approves payroll.


• Prepare monthly financial statements and budget versus actual reports for management review.


• Reconcile contribution activity with Development records monthly, documenting any timing or classification differences.


• Coordinate year-end records with the organization’s CPA or auditor.


• Make and receive phone calls as needed to coordinate with vendors.


• Identify opportunities to improve, streamline, and systemize accounting processes


• Assist with miscellaneous accounting and administrative tasks as needed

Education level: High School Diploma required, college degree a plus.

Specific Skills

• Demonstrated experience in bookkeeping or accounting


• High proficiency in QuickBooks (preferably QuickBooks Online)


• Ability to communicate professionally with vendors, donors, staff, and the auditor


• Comprehensive knowledge of basic accounting principles and reconciliations


• Exceptional organizational and time-management abilities


• Capacity to work independently and show initiative


• Willingness to research accounting inquiries and learn new systems


• Strong focus on detail and accuracy

Experience: At least three years of experience in bookkeeping services

Other Requirements:

• The person must be dependable, trustworthy and always conduct him/herself in a manner that reflects positively to this organization.

Licenses/Certifications: NA

Physical Demands

• Sits at desk 80-90% of the day.


• Near visual acuity essential for reading. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.


• Hearing and speaking are essential for communication.


• Able to lift and transport up to 20 pounds.