Accounts Payable Assistant

The Accounts Payable Purchasing Assistant is responsible for processing store requests for tire inventory purchases.  Additionally, the position assists within the Accounts Payable department as needed.

Essential Duties & Responsibilities:

• Processes inventory requests made by the Tire Barn brand name stores via a web-based system.
• Place orders with the Company’s inventory vendors after receiving the requests from our retail stores.
• Create a purchase order/receiver in the company’s inventory system (JDA) to be transmitted electronically to the stores.
• Reconcile vendor’s invoice to the purchase order/receiver and investigate any discrepancies (cost or quantity related).
• Work closely with the Inventory department to ensure accuracy of receivers and/or vendor invoices.
• Daily data entry of invoice information into AS400.
• Assists with special projects, as necessary.
• Other duties may be assigned.
• Receive, sort and distribute all mail delivered to the Monro Store Support Center (SSC) 
• Use and maintain the USPS postage stamp machine
• Ensure outgoing USPS, UPS, and FedEx mail is sent out for delivery in a timely manner on a daily basis
• Stamp and scan Accounts Payable invoices for processing for AP Offshore
• Flag any urgent/past-due invoices and make payments with a Monro Credit Card when necessary to ensure accountability within the team
• Attend regular Microsoft Teams calls with the onshore and offshore AP team members
• Distribute business licenses to stores nationwide as required
• Order office supplies as requested by in-office team members
• Help with analysis for Abandoned Property for AP. Coordinate all letters mailed and responses from companies and individual responses.
• Perform other duties as assigned and required.

Minimum Qualifications:

• High school diploma or GED. 
• Two-year Accounting degree preferred with one or more years related experience in Accounts Payable; or equivalent combination of education and experience. 
• Ability to accurately process inventory requests from store locations using the JDA system.
• Ability to work independently under a deadline and high volume of inventory requests. 
• Ability to communicate via phone or e-mail in a professional manor is required.
• Good math skills and good data entry skills (speed and accuracy).
• Sensitive to the concerns of both vendors and Monro associates without compromising the A/P procedures.
• Ability to write routine reports and correspondence. 
• Ability to communicate effectively with co-workers. 
• Ability to problem solve by using a logical, systematic and sequential approach. 
• Ability to calculate figures and amounts as they relate to accounts payable invoices and vendors.
• Ability to read an interpret documents with regards to policies, procedures and accounting related documents.