Accounts Payable Specialist

Position Definition:

Under minimal direction of the Accounting Manager, the Accounts Payable Specialist ensures the timely payments of vendor invoices and reimbursement requests.

Essential Functions:

• Maintain the integrity of the Accounts Payable module in compliance with GAAP and NCIRE policy

• Accurately review, code, obtain approval, and process vendor invoices, subject payments and reimbursement requests


• Process payments via checks and ACH


• Review and reconcile invoice discrepancies

• Research and respond to accounts payable inquiries


• Distribute accounts payable checks and process for filing


• Interface and coordinates with purchasing agent


• Prepare use tax entries


• Serve as front desk backup


• Other duties as assigned

Job Requirements:

• BA/BS in Accounting or Finance or a related field, with minimum 1-3 years accounting experience.


• Proficient in Microsoft Office with emphasis on Excel and Outlook


• Strong communication skills with the ability to interact effectively across both internal and external parties


• Ability to effectively manage and process a high volume of transactions while maintaining accuracy, attention to detail, and meeting deadlines


• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned computer equipment


• Experience with grant accounting and federal award compliance strongly preferred


• Experience with automated accounting systems required; Acumatica experience a plus

Working Conditions/Environment:

This position requires working from our office at San Francisco, CA. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

VA Onboarding Requirements:

NCIRE is an affiliate organization of the San Francisco VA Health Care System (SFVAHCS), which requires all candidates to complete SFVA onboarding in addition to NCIRE's onboarding process. The SFVA is a federal agency that requires a federal background check, occupational health clearance, vaccines and immunizations, and drug testing for certain positions. Drug testing may include screening for marijuana which remains an illegal substance according to federal law.  The failure to pass required drug testing will disqualify candidates from employment.

The base wage range for this position is $30.00 - $40.00 per hour. The wage actually offered to a successful candidate will take into account various relevant and non-discriminatory business factors including, without limitation, the candidate’s geographic location, job-related experience, knowledge, and skills, and education, as well as internal equity considerations. A successful candidate may also be eligible to earn additional compensation including bonuses.

NCIRE is an Equal Opportunity Employer.  This position requires access to United States Government research under the Veterans Administration. Per Veterans Administration regulations surrounding access to US research, qualified US Citizens will be selected over other individuals eligible to work in the United States.  If you are eligible to work in the United States, you may still be considered for this position but only if no qualified US citizens apply.