Accounts Payable Specialist

Carolina Chillers, LLC specializes in HVAC service, controls, installation, maintenance agreements, parts, equipment, and equipment relocations, as well as complete system evaluations to determine building and facility efficiency. We are a licensed, full service mechanical contractor for all types of mechanical equipment including air handlers, cooling towers, motors, pumps, valves, controls, variable frequency drives, data room HVAC, and chillers. Our customer base consists of commercial, medical, and industrial facilities and applications. Our solutions-based philosophy and technical expertise are the foundations of our success and drive us in our pursuit of meeting our customer’s needs.

Position Title

Accounts Payable Specialist

Department

Accounting

Reports to

CFO

Branch Location

Charleston, SC

FLSA Status

Non-Exempt

Position Summary

As an Accounts Payable Specialist this role will be responsible for all accounts payable functions for the company, including but not limited to processing invoices, cutting checks, reconciling vendor statements. Generally, support the accounting department and assist with other related purchasing projects.

This position works together with the service managers, service coordinators, account managers, accounts receivable, and CFO to provide support to the entire organization.

Essential Position Functions

• Review emails and all other correspondence regarding AP.
• Appropriately document invoices for approval and payment.
• Respond to vendors and all others regarding inquiries.
• Maintain AP reports, spreadsheets, and corporate files Relationship Building.
• Establish and maintain a rapport / positive working relationship with all potential and existing vendors.
• Establish and maintain a rapport / positive working relationship with company teammates.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Problem solving: Identify and resolve problems in a timely manner; gather and analyze information skillfully.
• Customer Service: Manages difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to requests for service and assistance and meets commitments.
• Planning/Organizing: Prioritize and plan work activities and use time efficiently.
• Quality Control: Demonstrate accuracy and thoroughness monitor own work to ensure quality and apply feedback to improve performance.
• Quantity: Meet productivity standards and complete work in a timely manner.
• Adaptability: Adapt to changes in the work environment, manage competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability: Consistently at work and on time, follow instructions, respond to management direction and solicit feedback to improve performance.
• Safety and Security: Observe safety and security procedures and use equipment and materials properly.

Education and Training Requirements (licenses, programs or certificates)

• Two-year degree in accounting or 3 years of related Accounts payable experience

Experience and Knowledge Requirements

• Intermediate level of computer literacy, specifically MS Word and Excel

Travel Required

• No travel required

Physical Requirements

The position requires the candidate to have the ability to lift approximately 15-20 lbs. in assistance of loading, unloading, and storing materials and equipment. The position will also require bending, climbing, pulling, pushing, balancing, kneeling, twisting, standing.

Carolina Chillers, LLC is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status