Accounts Payable Specialist

Specific Job Duties and Responsibilities

• Obtain and verify proper approval for payment of invoices, check requests, and employee expense reimbursement requests.


• Code invoices and check requests to the appropriate GL account, location, department, and program.


• Accurately enter invoices, check requests, and employee expense reimbursement requests into the accounting software and post to the general ledger.


• Match invoices to purchase orders in the purchasing software.


• Maintain good vendor relationships including timely responses to vendor calls.


• Reconcile vendor statements to ensure that all outstanding invoices and credits have been investigated and resolved.


• Assist with the collection of data and documents for the financial statement audit.


• Support all company initiatives by process and procedure as communicated.

Qualifications

Education:  High School diploma or GED.

Experience:  3 plus years of experience.

Other Required Skills, Knowledge or Abilities:  Good organization and time management skills to handle multiple tasks and changing priorities.  Must be able to work with interruption.

Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

Interpersonal Communications:  Regular contact with all functional areas to furnish and obtain information.  Some external contact to clarify, obtain or furnish information and resolve issues.  Effective oral and written communication skills with great vocabulary, great grammar, and excellent telephone etiquette.

Physical Demands

While performing the duties of this job, is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  Occasionally required to stand; walk; and stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment

Hybrid schedule with flexibility for working remote and working in an office environment. Occasional visit to shop area.  Must take care in moving or lifting office supplies.   Infrequent exposure to shop hazards including noise, heavy equipment, high pressure, chemicals, and fumes.

Reporting Relationships

Complexity of Duties and Decisions:  Works consists of varied but routine tasks, processes or operations that are clearly defined.  Uses pre-determined standards to ensure that data is entered, reports are distributed and projects are completed in accordance with department policies and procedures.  Must adhere to company policies, practices and ensure compliance with applicable laws and regulations.

Authority:  No Supervisory responsibility, but regularly serves as a resource to others and may serve as a lead or technical specialist.

About Total Safety:

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, comprehensive flare services, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management.

Total Safety operates from 176 locations in 20 countries to ensure the safe Wellbeing of Workers Worldwide (W3).

Total Safety is proud to be an Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.

If you require special assistance or accommodation while seeking employment with Total Safety, please contact Human Resources at (713) 353-5152. (For telecommunications device for the hearing impaired – TTY, please contact 711).