Accounts Payable Specialist I

General Job Description:

Under the general direction and supervision, the Accounts Payable Specialist completes general payables processing and related administrative duties.

• Review and maintain A/P imaging invoice inbox and complete payables processing, including:
• Routing vendor invoices to project managers and/or assigned personnel for invoice approval
• Coding invoices to appropriate G/L accounts, Matching to Purchase Orders or Subcontracts
• Researching and correcting invoice issues (i.e., approval delays, discrepancies, etc.) in a timely manner
• Assuring compliance with established A/P procedures.
• Working with vendors to reconcile open balances and payment discrepancies.
• Collaborating with the Purchasing and Credit and Collections Departments
• Other duties and responsibilities as assigned by the A/P Supervisor or Manager.
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• High School diploma or equivalent required
• 2+ years of previous Accounts Payable work experience (experience with Construction A/P department and/or accounting system preferred, but not required)
• Proficiency with MS Windows, including MS Word and MS Excel (e.g., can accurately complete sum functions and calculations using Excel formulas)
• Previous experience with document imaging administration (a.k.a. “paperless” invoice system) preferred but not required.
• Accurate 10-key by touch (7000+ keystrokes preferred) and demonstrated data-entry accuracy
• Demonstrated customer service excellence, including professional, courteous phone skills
• Good analytical skills
• Ability to work under pressure to meet deadlines
   

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy.  On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals.  Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• The auditory/hearing abilities required by the job include the ability to hear customers calling by telephone.
• While performing the duties of this Job, the employee is regularly required to sit for prolonged periods, stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• This individual must be a responsible person and regular attendance is required.

This is a non-exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor, with a minimum thirty-minute and maximum one-hour break for lunch, and two rest breaks. Occasional overtime may be necessary per business needs.

Competitive Wages: 

$22.60-$29.81 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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