Accounts Receivable Specialist

The Accounts Receivable Specialist is responsible for high volume of processing accounts receivable transactions for US / EMEA / APAC auctions. The primary mandate for the Specialist will be to ensure outstanding receivables remain within company targets, and that appropriate accounts receivable process and systems are adhered to.May be responsible for larger volume accounts.

• Responsible for confirming bid deposits and payments.


• Uploads auction transactions and enter all accounting adjustments including deductions, price adjustments, collapses, sales tax, pilferage


• Processes refunds for overpayments, bid deposits, collapses, price adjustments, and tax adjustments


• Ensures appropriate authorizations and policies are adhered to with respect to adjustments.


• Generates invoices to bill customers, consignors and inter-company subsidiaries.


• Assists sale site in collections and reconciling customer accounts; investigate and resolve any delinquencies.


• Notifies departments regarding pertinent receivable balances, adjustments and holdbacks in accordance with timelines.


• Scrutinize aging of accounts receivable and provide input to management for determining allowance for doubtful accounts (AFDA) per policy.


• Responsible for Reconciling AR sub-ledger to general ledger; Assist with month end closing and reporting and process monthly finance charges as applicable.


• Reviews sale site set-up to ensure that tax and administrative fees are correctly inputted.


• Research and respond to customer inquiries; Maintain customer account information; Filing and sorting paperwork .


• Perform other duties as assigned.

• 2-3 years of prior accounts receivable experience


• Customer Service experience preferred.


• Flexibility and willingness to work varied hours and occasional overtime hours.


• Experience working with ERP systems.


• Proficiency with Microsoft Excel, Word and PowerPoint.


• Excellent verbal and written communication skills in English.


• Excellent interpersonal skills and ability to build relationships.


• Outstanding analytical and problem-solving skills.


• Organized, detailed-oriented and able to multi-task in a fast-paced environment.


• Excellent time management skills and the ability to always meet deadlines.


• Self-motivated and able to work unsupervised.


• Demonstrated experience working well as a member of a team.