Accounts Receivable Specialist

General Functions: The employee in this classification shall report to the Accounts Receivable Manager. The responsibilities are clerical in function and include the accurate and efficient operation of the accounts receivable function for the organization by ensuring the accuracy of billing to funding sources and recording of the billing and subsequent payment in the general ledger. Compiles financial information, creates and processes journal entries, and reconciles reports. Maintains a high degree of familiarity with the accounts receivable system and a general awareness of the organization's overall accounting system. Can function under minimal supervision and direction. This job description may not include all assigned duties, responsibilities, or aspects of the job described and may be amended at any time at the employer's sole discretion. Based on program/department needs, your schedule is subject to change.

Scope of Duties:

1. Interact and communicate (verbally and non-verbally) with all clients, staff, and outside contacts professionally with respect and courtesy.


2. Maintain client and staff confidentiality in compliance with administrative policies and procedures.


3. Attend and participate in regularly scheduled staff meetings, supervisory conferences, and training sessions.


4. Maintain census records in support of bills. Work with program staff on census, billing, and other matters. Maintain accurate client files. Maintain accurate billing files. Resolve problems or bring them to the attention of management.


5. Maintain Rental Ledger /Customer Ledger entries.


6. Monitor assigned incoming cash.


7. Apply a working knowledge of applicable laws and regulations; verify all documents for completeness and compliance with government and private agencies.


8. Initiate and process journal entries into various accounts as assigned.


9. Provide information to the organization on census and accounts receivable matters.


10. Enter assigned billings into the accounting system in an accurate and timely manner.


11. Enter assigned cash receipts into the accounting system. Resolve issues and discrepancies.


12. Generate and analyze accounts receivable aging reports. Follow-up on aging accounts. Bring problem accounts to the attention of management.


13. Assume responsibility for recurring billings; follow-up to ensure timely processes even if regular billing information is not received in order to ensure timely cash flow to the organization through timely billing.


14. Perform other duties assigned by the Accounts Receivable Manager, Controller, or CFO.

ADA Essential Functions:

1. Sit in a normal seated position for extended periods of time;


2. Ability to use a personal computer;


3. Ability to communicate with the spoken word,


4. Ability to see within normal parameters,


5. Ability to hear within normal ranges, and


6. Ability to move about.

Credential/ Abilities’:

The employee in this position must have a minimum of a high school diploma or equivalent. Associate’s degree in accounting or business preferred. One to three years of accounts receivable experience, or similar accounting/office experience. The ability to communicate effectively and to establish and maintain cooperative working relationships. Working knowledge of personal computers, MS Office and Accounting software. Good knowledge of Excel. Ability to prepare a variety of bills and reports under tight deadlines. Well-developed organizational skills.