Acquisitions Coordination Manager

Role Overview

The Acquisitions Coordination Manager is responsible for leading the execution of approved single-site acquisitions (SSA) from Real Estate Committee (REC) approval through successful opening.

This role serves as the primary point of accountability for coordinating cross-functional stakeholders, managing due diligence, maintaining timelines, and ensuring each acquisition is completed efficiently, confidentially, and in alignment with company standards.

This position requires a strong project-management mindset, a sense of urgency, and the ability to drive progress across multiple workstreams in a fast-paced acquisition environment.

The target salary for this role is 80,000-100,000 annually.

ESSENTIAL DUTIES:

The position includes, but is not limited to, the following essential job duties, responsibilities and requirements:

Acquisition Execution & Project Management

• Own the end-to-end execution of approved acquisitions from post-approval through opening
• Establish, manage, and maintain acquisition timelines, milestones, and deliverables
• Organize and lead acquisition kick-off calls and ongoing status review calls
• Maintain accurate project tracking and reporting in Smartsheet

Cross-Functional Coordination

• Coordinate due diligence, reporting and execution activities with:
  • Operations
  • Licensing
  • Legal
  • Property Management
  • Environmental
  • Accounting
  • Finance
  • Development
  • Sellers and External Partners
• Ensure all stakeholders understand expectations, deadlines, and confidentiality requirements

Environmental & Compliance Oversight

• Partner with Environmental teams to ensure timely completion of Phase I, Phase II, and related environmental requirements
• Maintain awareness of fuel systems, tanks, and related environmental considerations
• Track and resolve environmental action items impacting closing or opening timelines

Operational Readiness & Integration

• Work closely with Business Units to drive readiness activities, including:
  • Rebranding execution 
  • Transition coordination (employees, licensing & compliance)
• Coordinate inventory wires and support closing activities

Timeline & Risk Management

• Ensure critical dates are clearly defined, maintained, and achieved
• Proactively identify risks, bottlenecks, or delays and drive resolution
• Provide clear status updates and escalation as needed

JOB REQUIREMENTS:

• Bachelor’s degree preferred or equivalent experience
• 3–5+ years of experience in real estate, acquisitions, project management, or property management
• Experience in supporting or managing operating-site acquisitions strongly preferred
• Working knowledge of environmental due diligence (Phase I / Phase II)
• Strong organizational, communication, and stakeholder-management skills
• Proficiency with Smartsheet or similar project-management tools
• Execution-focused with a strong sense of urgency
• Detail-oriented while able to manage multiple concurrent projects
• Comfortable driving accountability across cross-functional teams
• Able to operate independently and make sound judgment calls

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Complete physical activity inventory of the position includes:

• Work requires frequent sitting, standing, walking and use of keyboard/computer.
• Work requires occasional bending, reaching and lifting/moving up to 35 pounds.
• Work is subject to tight deadlines and interruptions can be stressful.
• Travel to store locations as necessary.
• Sit for long periods of time.
• Operate computer keyboard and mouse for data entry.
• View computer monitor
• Hear and speak via telephone.
• Reach forward and/or overhead.

WORK ENVIRONMENT:

• The noise level in the work environment is usually moderate at a normal range.
• The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.
• Work with minimum direction and periodic supervision.

JOB DESCRIPTION ACKNOWLEDGMENT

This Job Description indicates the general nature and level of work to be performed in this position and it is not intended to contain or be interpreted as a comprehensive inventory of all the duties, responsibilities, functions and qualifications required of the position.  The incumbent may be asked to perform other duties and will be evaluated, in part, on performance of the tasks listed in this job description.  As with all positions, the responsibilities and duties of this position may change.  The Company reserves the right to revise this Job Description at any time with or without notice. This Job Description does not constitute a contract for employment and either the incumbent or the Company may terminate employment at any time, for any reason, with or without notice.

Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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