ADMA 2: Administrative Asst 2

Job Title :: ADMA3 Administrative Assistant3

Location : Calera,AL

Contract :: 36 -Months

Skills and Responsibilities

JOB SUMMARY

·       This position is responsible for providing support to the Alabama Power Transportation Department. In this role,

·       the primary responsibilities will be to audit and reconcile freight invoices for SOCO business units and OPCO’s,

·       communicate with freight carriers, communicate with internal business partners, create various reports, order

·       Department of Transportation permits, provide feedback and follow-up support to internal and external

·       customers, carriers, field calls from the vendor line, support the Traffic Specialist as well as create and maintain

·       various weekly, monthly, quarterly or annual reports.

JOB REQUIREMENTS:

Education

·       High School diploma or equivalent, college degree preferred.

·       Must pass the SASS Clerical Test

·       Experience

·       General knowledge of Accounting procedures.

·       Experience with MAXIMO, I EXPENSE, Oracle and other accounting systems.

·       Proficient in Microsoft applications & internet-based websites.

Knowledge and Skills

·       Excellent administrative and customer service skills including having the ability to effectively

·       communicate with carriers, suppliers, business partners and coworkers.

·       Excellent communication written and oral.

·       Excellent organizational and time management skills.

KEY JOB RESPONSIBILITIES:

·       Ability to work safely.

·       Provide support to the Transportation Department.

·       Audit, reconcile & process freight invoices.

·       Create various reports using Microsoft Office products.

·       Communicate effectively with carriers, suppliers, internal business partners & coworkers.

·       Prepare and process corporate card statements.

·       Be professional.

BEHAVIORAL ATTRIBUTES

·       Must demonstrate behaviors consistent with Southern Style.

·       Must be a team player.

·       Must have the ability to work safely.

·        Must have the ability able to multi-task.