Administrative Assistant

Hard working administrative assistant needed for busy office. Duties include answering multi-line phone system, assisting clients, organizing and auditing records, managing office communication, imputing data and other duties as created. Applicants must be able to multitask, problem solve, complete work on time, and identify areas for improvement. Additionally, you must be dependable, positive and personable

General Responsibilities

• Maintains account lists and mailing lists


• Prepares and assembles reports and presentations


• Answers phones and types correspondence


• Shares receptionist duties


• Distribute facsimiles/mail


• Maintain Supply Room / Stock Supplies, All Forms, Printer/Fax/Copier


• Maintain / update quantitative and qualitative information / sales pieces


• Backup to Traffic Department


• Order Entry and Production Order entry


• Client Credit Checks and Credit Card processing


• Other duties as assigned

 
Required Knowledge, Skills and Abilities

• People Skills / Team Player


• Working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Photoshop/Acrobat/Illustrator,  and Internet required as well as other computer programs


• Ability to learn proprietary software


• Excellent written and oral communication skills


• Be extremely detail oriented


• Have creative writing and designing skills


• Problem solving ability and skill in prioritizing


• Ability to multi-task and handle pressures and deadlines

 
Education and Licensing Requirements

• High School Diploma


• Some College preferred


• Must possess valid state driver’s license with satisfactory driving record