Administrative Assistant

Rate: $40,000 - $42,000

Location: 2806 McGavock Pike Nashville, TN 37214

Shift:  Monday through Friday 8:00AM - 4:30PM

Catholic Charities was founded in 1962 with the mission of providing wholistic care within Middle Tennessee. Our programs consist of the following’ homelessness prevention, re-housing, food distribution, emergency materials, utility payments, refugee resettlement, clinical counseling, adoption, and family support, parenting, and multi-pronged community support through neighborhood embedded family resource centers. Catholic Charities is an established non-profit, and is still growing year after year. If you are seeking a job with purpose then you are finally home.

Benefits Include;

• (10) vacation days.
• (12) personal days.
• (18) paid holidays.
• Christmas & Easter Break Included
• 403B plan with company match.
• Pension plan.
• Health insurance, vision, and dental coverage.

JOB SUMMARY

The Administrative Assistant provides daily administrative support to the Fiscal department to effectively carry out the multi-faceted duties and responsibilities required to efficiently provide service to our clients and the community

ESSENTIAL DUTIES:

• · Provides a friendly and compassionate first point of contact with visitors and building partners.
• · Performs administrative tasks such as answering phones and email inquiries, data entry, copying, filing, and ordering of office supplies.
• · Performs general bookkeeping work, which may include entering data and maintaining records, preparing invoices, and collecting supporting documents of office expenses, revenue, expenses for reimbursement or credit card billing backup.
• · Performs general clerical duties.
• · Acts as liaison for the Fiscal department in routine administrative matters.
• · Performs a wide variety of recurring office procedures such as mail handling, maintaining inventory of office supplies, phone, and email inquiries, and preparing correspondence, etc.
• · Organizes and maintains all files and records and disseminates information as necessary.
• · Prepare concise reports as requested.
• · Assist other team members on an as-needed basis.
• · Actively participates in supervision sessions, periodic team meetings, and training.
• · Acts as backup for other administrative positions.
• · Performs other duties as assigned.

JOB REQUIREMENTS

• · High School diploma or equivalent.
• · Two years’ prior administrative experience required.
• · Prefer candidate with prior experience in a non-profit setting.
• · Knowledge of modern office practices and procedures and general office equipment.
• · Proficient with Microsoft Office applications, especially Excel.
• · Ability to learn databases, and other systems.
• · Must be detailed oriented with good organizational skills and ability to multi-task.
• · Must be capable of accepting responsibilities and prioritizing work and working under pressure.
• · Must be flexible with time required to perform job functions and meet deadlines with the ability to work independently.
• · Must have superior communications skills, oral and written, applied in a courteous and professional manner as well as excellent interpersonal skills.
• · Ability to make mature and prudent decisions.
• · Ability to maintain strict confidentiality and utmost discretion in all matters.
• · Ability to anticipate the needs of the programs and act promptly in response to them.
• · Current driver’s license required. Ability to legally operate a motor vehicle and provide own transportation.