Administrative Assistant

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Shambaugh is looking for a Contracts Administrative Assistant. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.

#shambaugh #LI-DF #LI-Onsite

• Work closely with the contracts team to ensure timely and accurate recording of all contracts throughout the various phases
• Scan, copy, and mail contracts and keep records as needed on the status of projects
• Maintain accurate electronic records of all contracts
• Research and retrieve archived documents
• Maintain confidentiality
• Send emails as needed to internal customers to follow up or acknowledge information that is needed
• Request COI's for new Clients and Maintain COI's for existing Clients
• Submit Monthly Hours for appropriate Clients
• Complete all Owner Client Specific Information - if applicable
• Make sure our grades with Clients are B's and above
• Get help from appropriate people as needed
• Other duties as requested

• Proficiency in computer usage and above basic Microsoft Office & Windows skills required
• Experience with AS400 a plus
• Communication, planning, organizational skills via verbal, written, and electronic mediums
• Quality Control skills – accuracy and thoroughness
• Quantity – strong work ethic, able to multi-task and quickly shift priorities
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Please review our Affirmative Action Policy.