Administrative Assistant

• Answer phones and direct calls to appropriate team members. 
  
• Provide general support to visitors
  
• Ensures filing systems are maintained and current.
  
• Orders, receives and maintains office supplies
  
• Prepares work orders and job packets for vendors and clients as needed. 
  
• Responsible for making sure all vendor and client paperwork for projects is current and accurate. 
  
• Prepare documents to be reviewed by the Engineering team.
  
  

• Coordinate with IT when maintenance is needed.
  
• Maintain office and kitchen supplies.
  
• Pick-up, sorting and distribution of incoming and outgoing mail, parcel shipments and daily outgoing Mail Drop.
  
• Maintain photocopier meter as well as restocking photocopier paper.
  
• Perform data entry
  
• Assist with clerical tasks for other departments
  

Requirements

• High School Diploma or AA Degree (BA/BS degree preferred but not needed).
  
• At least 4 years of related experience, or an equivalent of education and experience.
  
• Proven oral and written communication skills with the ability to interact with all levels within the organization effectively. 
  
• Construction background preferred. 
  
• Proactive and maintains schedules, due dates and actively communicates with manager. 
  
• Proficient in MS Office applications and Apple products.
  
• Experience with Apple Software preferred. 
  
• Attention to detail and well organized is required. 
  

• Follows and promotes compliance with company policies and vision for the company. 
  
• Demonstrates excellent time management skills and ability to help improve systems. 
  
• Delivers a professional image to clients, inter-department personnel and with team members.
  
• Engages in the company culture and promotes team success.
  
• Meets or exceeds the technical knowledge requirements of their department. 
  
• Delivers and encourages excellent quality of work including performance and written work product. 
  
• Ability to lead by example and encourage their team to excel for the benefit of the company.
  
• Finds solutions to challenges and resolves the challenges within their area of responsibility.
  
• Expands their knowledge and capabilities to enhance their contributions to the organization.
  

Benefits