Administrative Assistant

Position Summary: 

Talent Source is seeking a detail-oriented Program Management Administrative Assistant to support our client’s program operations in San Diego, CA. This key role is responsible for ensuring efficient administrative processes and supporting communication and document tracking related to CMAV and availability work. The ideal candidate will bring strong organizational skills, the ability to work independently, and proficiency in working across internal departments and with external customers.

Key Responsibilities:

• 
  

  Provide daily administrative support to the Program Manager (PM) and Area Managers (AMs)

  
  


• 
  

  Create and manage Work Items for upload into JARVIS

  
  


• 
  

  Prepare contact lists for availabilities

  
  


• 
  

  Track and maintain budgets and documentation

  
  


• 
  

  Assist in the creation and distribution of marked-up specifications

  
  


• 
  

  Make copies for weekly meetings and support general meeting prep

  
  


• 
  

  Update and maintain spreadsheets and administrative logs

  
  


• 
  

  Provide support to Estimating, Planning, and Contracts as needed

  
  

Required Qualifications:

• 
  

  Strong interpersonal and communication skills

  
  


• 
  

  Excellent organizational and time management abilities

  
  


• 
  

  Proficiency in Microsoft Word, Excel, and Office Suite

  
  


• 
  

  Above-average general computer literacy, including PDF editing and document conversion

  
  


• 
  

  Ability to manage multiple tasks and deadlines simultaneously

  
  


• 
  

  Self-motivated with a strong work ethic

  
  


• 
  

  U.S. Citizenship 

  
  


• 
  

  Must be eligible to obtain DBIDS credentials

  
  


• 
  

  Prior experience in a shipyard environment preferred

  
  

Salary Range: $20.00–$25.00 per hour

About Talent Source: Talent Source is a trusted partner connecting hardworking individuals with high-demand roles across the construction, maritime, and professional sectors. Our team is committed to supporting a strong and diverse workforce, and we proudly encourage U.S. military veterans to apply.