Administrative Assistant

• Manage complex calendars, including scheduling across multiple time zones and shifting priorities 

• Coordinate domestic and international travel, including itineraries and expense reporting 

• Prepare high-quality documents, presentations, and communications for business use 

• Facilitate meetings, including logistics, agendas, and follow-up actions 

• Serve as a professional point of contact for internal stakeholders and external partners 

• Handle confidential information with a high level of discretion and professionalism 

• Work with administrative assistants in other organizations to coordinate schedules, projects and other initiatives 

• Identify opportunities to improve administrative processes and drive efficiency 

• Support projects and initiatives tied to business and operational priorities 

• Maintain team office supplies, ordering stock, etc 

• Interface with support organizations like IT and Facilities to arrange and coordinate services for team members and support office/cubicle assignments for the team 

• Maintain organized digital filing systems and documentation (Teams, Sharepoint, etc) 

• Support site onboarding of new hires – New Employee Orientation; System access requests, SWAG ordering etc..... 

Requirements 

• 8+ years of administrative experience in a professional, corporate environment (required) 

• High School diploma or equivalent 

• Experience supporting senior leaders, ideally within a fast-paced or technology-driven company 

• Strong organizational and prioritization skills with the ability to manage multiple tasks 

• Excellent written and verbal communication skills with a professional, polished tone 

• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) 

• Experience managing complex calendars and coordinating across teams and regions 

• High attention to detail and strong problem-solving capabilities 

• Ability to work independently while collaborating effectively across functions 

• Professional presence and a proactive, solutions-oriented mindset 

Preferred Qualifications 

• Experience supporting executives or senior leadership 

• Background in a global corporation, ideally within semiconductor, technology, or manufacturing environments 

• Familiarity with corporate systems (e.g., travel management, PO placement and similar tools) 

• Ability to anticipate needs and operate with a high degree of ownership