Administrative Assistant

The purpose of this position is to provide administrative support to Senior Management, departments, and/or Regional offices within the company.

 Responsibilities:

• Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.


• Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference


• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications


• Maintains files so that information is readily available


• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions


• Assists with back-up for company switch-board/receptionist function


• Serves in an “as needed” capacity as back-up to other departments


• Helps in the preparation of reports, invoice processing and/or weekly time entry

Requirements:

• High school diploma or GED required; college degree and/or certification a plus


• Experience in the Microsoft Office Suite


• Strong communication skills (verbal and written)


• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials


• An aptitude for learning new software applications


• Effective time management skills with the ability to work on multiple tasks concurrently


• Ability to maintain confidentiality


• Professional demeanor