Administrative Assistant

Summary

Performs administrative support and/or office duties, develops methods, performs quantitative and special analyses and studies of an administrative nature covering a wide variety of functions.  May perform administrative duties for a division leader.

Duties and Responsibilities

• Performs varied administrative duties requiring judgment, initiative, and a knowledge of the functions to support the organization.


• Schedules appointments; assembles necessary background material for scheduled meetings; arranges meetings and conferences as required.


• May schedule and coordinate travel and off-site meetings.


• Answers questions and requests which require a detailed knowledge of office procedures and the functional group that may require the collection of information from business systems, applications, files, or other departments.


• Prepares reports from information selected and generated from different sources on the basis of general instructions, using independent judgment to create or obtain pertinent data.


• Operates PC and software applications to generate tables, charts, memoranda, reports, correspondence. May maintain databases, and manage electronic calendars and email.


• Establishes and maintains accurate computer and document files and records on an ongoing basis.
  May answer telephones, route callers, take messages and provide routine information to clients or customers.
  Handle department classified and confidential information as needed.

You Must Have

• High School Diploma


• Ability to travel up to 5% of the time 


• United States Citizenship


• Ability to work on-site as directed by management and as determined by the needs of the business


• Regular and reliable attendance is an essential function of this job


• Ability to obtain and maintain, if required for position, a U.S. Department of Energy (DOE) security clearance (some positions require additional DOE designations)

We Value

•    Two or more years of experience in an administrative or clerical support role
•    Bachelors Degree in Business