Administrative Assistant

About the Role

Huntington Learning Center is seeking a friendly, organized, and detail-oriented Administrative Assistant to serve as the first point of contact for our students and families. This role is essential to creating a welcoming, supportive environment while ensuring the smooth day-to-day operation of the center. The ideal candidate enjoys working with children, excels at customer service, and thrives in a fast-paced setting where no two days are exactly the same.

Key Responsibilities

• Greet students, parents, and visitors with professionalism and enthusiasm, creating a positive and welcoming experience


• Answer incoming phone calls and respond to parent and prospective family inquiries


• Assist walk-in visitors by providing information about Huntington's programs and collecting contact information for prospective families


• Administer academic evaluations and testing for students


• Monitor and process academic evaluation notifications and scheduling requests received via email


• Prepare materials and conference binders for enrollment meetings with families


• Send reminders, updates, and other communications to families via email and text


• Schedule student practice tests and manage related logistics


• Coordinate student completion procedures, including certificates and recognition gifts


• Organize and oversee the center's Reading Adventure program and other student engagement initiatives


• Order, organize, and maintain office supplies and administrative materials


• Update center displays, information boards, and other parent-facing communications


• Support daily center operations and assist with additional administrative projects as needed

Qualifications

• Bachelor's degree required


• Excellent verbal and written communication skills


• Strong organizational skills and attention to detail


• Friendly, professional, and customer-service-oriented demeanor


• Enjoys working with children and families


• Ability to manage multiple priorities in a fast-paced environment


• Proficient with basic computer applications and comfortable learning new software systems

Schedule

• Monday–Thursday: 3:30 PM–8:30 PM


• Saturday: 8:30 AM–3:00 PM

This is an in-person position based at our learning center and is ideal for someone who enjoys building relationships with families while helping students achieve their academic goals.