Administrative Assistant for School Office (NE)(Current Opportunity)-Immaculate Heart of Mary School

Immaculate Heart of Mary School, located in Towson, Maryland, is seeking a qualified candidate for a full-time Administrative Assistant position. The Administrative Assistant will perform a wide range of administrative and office support activities for the school office. The hours for this role are 7:30 a.m. to 3:30 p.m.

Essential Functions

• Greet office visitors in a friendly manner.


• Provide information and support to parents, students, and staff as needed.


• Assist with solving school/office problems with clarity and positivity.


• Work with office staff to find solutions to parent inquiries.


• Maintain records for the school office, including maintaining student files via paper and electronically.


• Answering and assisting incoming office calls in a friendly, positive manner.


• Create documents including correspondence and reports to other schools, businesses, and parents.


• Schedule and coordinate meetings, appointments, events, and travel arrangements.


• Assist parent volunteers with fundraising needs and events.


• Sort and distribute incoming mail.


• Maintain the VIRTUS database.


• Assist with Admissions where necessary.


• Collaborate on the preparation of documents for standardized testing.

Position Qualifications

•  Some college experience is preferred


• 2-5 years' experience in an administrative support role.


• Previous experience in an educational setting (preferred).


• Proficient in Google Workspace and PowerSchool


• Knowledge of principles and practice of office management.


• Commitment to exemplary customer service.


• Strong written and verbal communication skills.


• Desire to participate in on-going training.


• Teamwork with an emphasis on flexibility and adaptability.


• Effective problem solving, prioritization, and decision-making skills.


• Attention to detail and accuracy.


• Ability to deal with the ambiguity of handling new questions or problems that occur throughout the day.


• The ability to juggle multiple projects at the same time.


• Willingness to research previous solutions as a resource in solving current issues.


• Punctuality.

Pay Range:  $19.00 - $23.00, Hourly

Benefits:  

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:  

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/