Administrative Assistant for Student Success

This role supports the overall Student Success team in its administrative processes so that student support can happen in a timely, organized manner.

Duties and responsibilities

1. (50%) Financial Aid Assistant

• Maintains and updates scholarship awards in Populi.
• Develops and maintains financial aid reporting tools.
• Partners with the Student Success team to respond to student questions.

2. (50%) Student Support and Data Assistant

• Assists in the development and maintenance of the student knowledgebase and internal documentation of policy and processes.
• Assists in regular academic reporting and processes.
• Partners with the Student Success team to maintain student records in Populi and to answer questions about student progress and degree plans.

3. Other responsibilities as determined by supervisor.

Skills

• Demonstrated skills and experience in administrative effectiveness
• Demonstrated self-management skills
• Experience in higher education

Qualifications

• Bachelor’s degree; graduate education preferred
• Relevant experience in educational and consumer technology
• Experience in working with databases and spreadsheets preferred
• Strong familiarity and appreciation for seminary’s mission, theology, and instruction

Attributes

• Strategic and creative
• Attentive to detail
• Strong in team collaboration and communication; elicits trust, confidence, and ambition in team members
• Flexible, willing to take on new projects that require immediate action
• Exhibits wisdom, care, and kindness in workplace

Working conditions

• This is a part time, non-exempt position. 15-20 hours distributed throughout the week are expected. 
• This job may be on-campus or hybrid
• This job requires the ability to operate within repeated tight deadlines, to contribute to public-facing projects that demand attention to detail, and to work with many stakeholders on various projects.

Physical requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

While performing the duties of this job, the employee may be required to sit, stand, walk, and reach. This job is also performed on a computer.

Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles’ Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law.

In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.

This is intended to be an accurate presentation of this position. There may be duties and accountabilities that will be presented to an incumbent of this position that are not included in this position description. Position descriptions are subject to on-going changes so as to ensure the organization operates effectively.