Administrative Assistant - Full Time, Days 8a-4p, Nursing Education, Atlantic Health Overlook Medica

Provides administrative support to ensure efficient operation of the department. Supports team members through a variety of tasks related to organization, department and communication. Responsible for confidential and time sensitive material. Answers and direct phone calls. 


Principal Accountabilities:

Answer & direct phone calls

Provide information by answering questions & requests

Registration and preparation for classes and events

Maintain office supply and classroom inventory

Manage requests for the foundation Continuing Education Fund as needed

Maintain Nursing Education website

Learning Management System: Scorm & upload assessments and PowerPoints as needed

Maintain Nursing Education email inbox

Organize & schedule meetings, appointments & catering requests

Take meeting minutes

Maintain contact lists

Maintain bulletin boards

Prepare & monitor invoices/contracts

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Room bookings, couriers, etc.

Payroll: Edit and approve as needed and follow up with incorrect charges

Other duties as assigned

Required:
1. High School Diploma or equivalent.
2. Minimum 2 years of experience in Business Administration or relevant area.

3.  Demonstrates ability to communicate effectively and interact professionally at all times. 

4. Ability to read and interpret documents. 

5. Ability to learn tasks quickly.

6. Excellent problem solving skills

7. Ability to work independently and effectively in a high-volume team environment

Preferred:
1. Bachelor's degree in Business Administration or related field.