Administrative Assistant I

Current Xavier University employees must apply to the internal career site by logging into Workday

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Xavier University is seeking a dedicated and mission-driven Administrative Assistant I to join our TRiO Scholars, Student Support Services (SSS) team. This role presents an exciting opportunity for an individual who thrives in a collaborative, student focused environment and is passionate about contributing to work that makes a meaningful impact. At Xavier, our mission is to educate the whole person—intellectually, morally, and spiritually—in the Jesuit tradition. The Administrative Assistant I plays a vital part in advancing this mission by engaging in the overall operations of SSS to help ensure our students receive the guidance and support needed to excel academically, personally and professionally. The successful candidate will have the opportunity to shape initiatives, strengthen campus services, and help create a community where all members can learn, grow, and succeed.

JOB RESPONSIBILITIES:

• Provide direct administrative support to the Director of TRiO Student Support Services, including email correspondence, schedule meetings occurring in the office and via video conference, and coordinate travel arrangements.

• Provide front desk coverage, including greeting guests, managing incoming/outgoing mail and maintaining an organized office environment.

• Maintain workflow by analyzing and refining standard operation procedures, such as scheduling, communications, budget administration, purchasing, etc., and assist with program projects and presentations.

• Lead and manage daily operations for the maintenance of the program’s confidential database.

• Supervise student employees and delegate assigned tasks.

• Coordinate new student intake process from pre-application status to enrollment into the program.

JOB REQUIREMENTS:

• High School Diploma or equivalent. Associate’s Degree preferred.
• At least 3-5 years of related experience.
• Ability to adapt to a changing environment and handle multiple priorities.
• Excellent oral and written communication and analytical skills.
• Proficient in Microsoft Office and Excel, with aptitude to learn new software and systems.

To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website. Review of applications will start immediately and will be accepted until the position closes at the University’s discretion.

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

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Benefits - applies only to full-time positions: 

Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family.  Eligibility varies by position and employment class: 

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.

• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.

• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

• Generous paid time off work options including vacation, sick leave and holidays.

• Tuition remission for employees and their eligible dependents.