Administrative Assistant II (226 Days)

Company : Dallas Independent School District

Job Type : Full Time

Dallas, United States

Job Description - Administrative Assistant II (226 Days)

Organize, coordinate, and manage multiple administrative activities within the department.
Process and troubleshoot a variety of department-related functions, including biweekly and monthly payroll processing, audits, assignment/shift changes of personnel and other administrative related duties in an accurate and timely manner.
Receive, review, and audit employee timesheets in preparation for monthly payroll closeout procedures, and generate weekly and monthly payroll reports.
Interact with all levels of management and employees in resolving issues.
Prepare and submit reports, correspondence, forms, spreadsheets, etc. for the department head and other staff members.
Maintain physical and electronic records, including absent-from-duty forms,
overtime approvals, and personnel-related payroll documentation in preparation for month-end closeout procedures.
Monitor and process personnel records including leave requests, overtime and other related reports; compile information and submit to the Director.
Answer incoming telephone calls, take accurate messages, route communications appropriately, and provide quality customer service to employees, supervisors, and administrators.
Assist with research, audits, reconciliations, and special projects as assigned, and provide regular feedback and status updates to the Director.
Perform all other duties and responsibilities as assigned.

High School Diploma or GED required.
Associate's Degree from an accredited university preferred.
Three to five years of directly related experience required.
Advanced typing skills with a minimum of 40 words per minute.
Demonstrated ability to work independently with minimal supervision.
Demonstrated ability to prioritize multiple assignments and meet strict deadlines in a fast-paced environment.
Demonstrated ability to maintain confidentiality and handle sensitive payroll and personnel information.
Demonstrated ability to maintain a professional, welcoming, and customer-service-oriented office environment.
Demonstrated ability to de-escalate problems and manage difficult or hostile situations professionally.
Strong verbal and written communication skills.
Knowledge and operation of standard office equipment.
Strong organizational, interpersonal, analytical, and customer service skills.
Proficiency in Oracle, Microsoft Word, Excel, data import/export.
Knowledge of district organization, operations, and administrative policies preferred.

Watson Candidate Assistant is here to answer questions about working at Dallas ISD.

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Administrative Assistant II (226 Days)

Job Description - Administrative Assistant II (226 Days)

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