Salary :
$17.78 - 20.81 hourly
Candidates who are Blind or Visually Impaired and/or Deaf or Hard of Hearing are encouraged
Information related to disability is not required and, if disclosed voluntarily, will be used only
in AIDB’s efforts to create opportunities for individuals with exceptionalities. Non-disclosure
will not subject any applicant to adverse treatment.
POSITION: Administrative Assistant II
Office of Field Services
LOCATION: Talladega Regional Center
ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND
Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education, rehabilitation, and service program serving individuals of all ages who are Deaf, Blind, DeafBlind, and multidisabled and their families. Founded in 1858, AIDB serves more than 30,000 infants, toddlers, children, adults, and seniors with hearing and vision loss throughout Alabama each year.
Our services literally span a lifetime, including five campuses in Talladega, eight regional centers located in Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa and Tuscumbia, with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings, and a manufacturing facility that is the state’s largest employer of adults who are Blind and Deaf.
ABOUT THE ROLE
At AIDB, our employees are our most valuable resource, united by a shared compassion for leveling the playing field for all. Our unique mission makes us an extraordinary place to work, and we invite you to be a part of the miracles and limitless possibilities that happen here every day.
As the Administrative Assistant II for the Talladega Regional Center, you will provide critical support to the Director while driving the department's operational success. In this multifaceted role, you will manage payroll, accounting, and travel coordination while overseeing data collection, reporting, and the planning of activities.
BASIC QUALIFICATIONS
High School Diploma or equivalent
Two (2) years of professional experience in an office setting
Ability to meet suitability criteria for employment
PREFERRED QUALIFICATIONS
One (1) year or more of experience working with individuals with disabilities.
Sign Language Proficiency rating of SURVIVAL.
POSITION RESPONSIBILITIES
Admissions & Enrollment Management
Records & Compliance: Maintain confidential referrals and records while adhering to established timelines, compliance procedures, and document retention guidelines.
File Maintenance: Organize and maintain files. Keep active and inactive files current; purge files according to guidelines.
Timeline Tracking: Monitor timelines, required documentation, evaluations, and file completion for prospective students and service requests as assigned by the Director.
Database Management: Create, maintain, and update databases, spreadsheets, and departmental records related to referrals, client information, and reporting.
Reporting: Prepare reports and assist the Director with data collection, statutory reporting requirements, and special projects as assigned.
Coordination & Logistics
Visits & Tours: Assist with scheduling and coordinating visits and tours as assigned.
Event Planning: Coordinate logistics for activities, meetings, and other programs.
Support: Provide support to the regional center staff and Director by performing office support work and assigned duties.
Reception & Front-Office Operations
Customer Service: Serve as the primary receptionist, greeting visitors and clients with a professional, welcoming demeanor and directing them appropriately.
Communication Hub: Answer telephone calls with courtesy, professionalism, and enthusiasm, efficiently routing communications to the appropriate parties.
Public Relations: Deal with the public in a pleasant and effective manner, handling multiple tasks, calls, and interruptions with tact and diplomacy.
General Administrative & Operational Support
Clerical Duties: Provide general administrative support, including filing, drafting correspondence, copying, and managing documents.
Schedule Management: Assist with calendar management, meeting coordination, and scheduling as needed.
Financial & Operational Paperwork: Assist with requisitions, invoices, payroll documentation, travel arrangements, and other financial paperwork as assigned.
Job Requirements & Qualifications
Skills & Competencies
Communication: Exceptional communication skills; ability to collaborate effectively with families, school districts, staff, evaluators, service providers, and external partners.
Professionalism: Highly organized, self-motivated, and able to exercise sound judgment and follow-through with minimal supervision.
Attention to Detail: Demonstrated accuracy, precision, and thoroughness in all work assignments.
Tech-Savvy: Working knowledge of computers and software programs, including Google Workspace (Calendar, Sheets, Docs, Drive, Gmail) and Microsoft Office (Word, Excel).
Specialized Requirements
Experience: Previous experience working with individuals with sensory impairments is highly preferred.
Language Proficiency: Ability to obtain a SURVIVAL language proficiency within 24 months of hire.
Flexibility: Ability to work a flexible schedule as required.
Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB. This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities, and the employee may be required to perform other related duties as assigned.
BENEFITS:
Paid holidays
Direct deposit required.
SALARY: $17.78- $20.81 Scale S5 Rank 35 (260 Days)
Direct deposit required.
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