Administrative Assistant I-Nursing Operations Management department- Mount Sinai Hospital-Full Time-

Administrative Assistant I-Nursing Operations Management department- Mount Sinai Hospital-Full Time-Day shift-9A-5P

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.

1. Serves
as an intermediary between supervisor and other departmental staff by
transmitting written and oral requests, messages and instructions.

2. Assists
with budget preparation and is responsible for monitoring and maintaining
records of expenses for variance reporting.

3. Assists
in the planning and logistical coordination of meetings and office activities,
forums and conferences.

4. May
review and revise brochures, announcements or other informational items
regarding program and/or departmental operations. Drafts, edits and formats
materials such as flyers, leaflets and letters.

5. May
prepare minutes of meetings, agendas, correspondence, statistical reports,
tables and other documents and transcribes dictation as needed.

6. Prepares
and follows up on purchase orders, change orders, check requests and petty cash
vouchers. Processes and follows up on tuition and other forms of reimbursement
for assigned staff

7. Makes
travel arrangements and accommodations. Prepares travel reimbursements and
expense reports.

8. Screens
and prioritizes all incoming mail for needed action and follow up. Responds to
mail where appropriate or distributes mail requiring attention to appropriate
individual(s).

9. Screens
telephone calls, answers routine inquiries or refers caller to the appropriate
individual for response.

10. May screen and schedule
patient appointments, schedule referrals of special testing or doctors visits,
and keep record of patient billing for submission.

11. May maintain employee and/or
patient files.

12. May assist in processing
payroll and/or maintaining the PTO system for the department.

13. May track expiration dates
of staffs professional licensure, and notify staff of upcoming license
expiration date to prevent suspension.

14. Performs other related
duties.

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22.00 - $34.52 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 700 - Nursing Operations Management - MSH, Mount Sinai Hospital