Administrative Assistant Middle School

Administrative Assistant – Middle School
Reports To: Middle School Director
Position Summary
Sterling Montessori seeks an organized, detail-oriented, and independent Administrative
Assistant to provide administrative and operational support primarily to the Middle
School Director. This position plays an important role in supporting the daily operations
of the school, coordinating events, assisting faculty, maintaining student records, and
facilitating communication with families.
Essential Functions
Responsibilities include, but are not limited to:
● Coordinate middle school events, field trips, ceremonies, and other off-campus
activities by working with vendors, service providers, school staff, and families.
● Prepare and process administrative documentation including purchase orders,
permission slips, student records, progress documentation, and other
departmental records.
● Provide administrative support for meetings, campus activities, and special
projects.
● Prepare meeting agendas, organize meeting materials, and maintain related
documentation.
● Assemble instructional resources and classroom materials for faculty and
students.
● Provide classroom support and student supervision under the direction of the
Middle School Director and instructional staff.
● Assist teachers with classroom organization and behavior management as
directed.
● Coordinate and maintain documentation related to Multi-Tiered System of
Supports (MTSS) interventions.
● Develop and distribute regular and as-needed communications to families.
● Maintain confidential student and personnel information in accordance with
school policies.
● Provide administrative support to other school Directors as needed.
● Perform other duties as assigned.

Minimum Qualifications
● High school diploma or equivalent required; Associate's or Bachelor's degree
preferred.
● Previous administrative experience, preferably in an educational setting.
● Strong organizational, communication, and interpersonal skills.
● Proficiency with Google Workspace and Microsoft Office.
● Ability to prioritize multiple tasks while working independently.
● Ability to maintain confidentiality and exercise sound judgment.
Physical Requirements
● Ability to sit, stand, walk, bend, and move throughout the campus during the
workday.
● Ability to occasionally lift and carry up to 15 pounds.
Work Schedule
Full-time position. Salary range $40,000-$50,000 per year commensurate with
experience.
Equal Employment Opportunity
Sterling Montessori is an Equal Opportunity Employer and does not discriminate on the
basis of race, color, religion, sex, national origin, age, disability, genetic information, or
any other characteristic protected by applicable federal or North Carolina law.