Administrative Assistant - Nursing Administration

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

• High school diploma or GED equivalent required. Some college preferred.


• Three years of secretarial experience preferred. 


• Possesses  high-level skills in:
  
  
  
  • Attention to detail
  
  
  • organization
  
  
  • customer service
  
  
  • professionalism
  
  
  • interpersonal relations
  
  
  • written and oral communication
  
  
  • ability to prioritize
  
  
  • frequently and quickly shift tasks, and adapt to a rapidly changing environment. 
  
  


• Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last five years.


• Must be proficient with MS Office Suite (e.g., Outlook, Word, Excel), including high volume calendar management/scheduling. 


• Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint).