Administrative Assistant / Office Coordinator

Position Summary

We are seeking a dependable, organized Administrative Assistant to support the daily operations of our CNC machine shop. This position is ideal for someone with strong communication skills who enjoys multitasking in a fast-paced environment. The successful candidate will play a key role in keeping the office and shop running efficiently.

We have a full-time or part-time position available. 

Full-time hours: 40 hours per week, Monday-Thursday 6 AM-4:30 PM. 

Part-time hours: 32 hours per week, Monday-Thursday 8 AM-4:30 PM.

Primary Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.


• Order and maintain inventory of shop and office supplies.


• Schedule pickups with shipping carriers.


• Prepare and coordinate shipments of parts.


• Maintain accurate shipping and receiving records.


• Assist with general office administrative tasks and data entry.


• Communicate with customers, vendors, and team members regarding orders and shipments.


• Support the shop team with additional administrative duties as needed.
  

Qualifications

• Excellent phone etiquette and customer service skills.


• Strong organizational and time management abilities.


• Ability to prioritize multiple tasks and meet deadlines.


• Basic computer proficiency, including email and Microsoft Office or similar software.


• Attention to detail and accuracy.


• Ability to lift up to 50 lbs.


• Reliable transportation to and from work. 


• Previous administrative, office, or customer service experience preferred but not required.


• Must be a permanent resident or citizen of the United States

Compensation

• $18+ per hour (depends on experience).
  


• Medical, vision, and dental Insurance (After 60 days, full-time position only).


• Disability insurance (After 60 days, full-time position only).


• Simple IRA 3% match contribution retirement plan (After 90 days, full-time position only).


• PTO and Paid Holidays (After 90 days, full-time position only).


• On-the-job training.


• Company events.