Administrative Assistant - Payroll

We are seeking an organized and detail-oriented individual to provide comprehensive administrative support to our payroll team, including, but not limited to: managing calendars, scheduling meetings, and maintaining records. Strong proficiency in Microsoft Office required. Excellent communication and interpersonal skills essential.

*NOTE*: This position is for a fixed, OFF-SITE assignment lasting 1-2 years (No relocation & No remote work).

Benefits:

• Relaxed work environment
• Competitive pay (weekly)
• Health, Dental, Vision, Life & other insurances available (after 60 days of service)
• 401(k) Plan w/Matching available (after 1 year of service)
• Paid Time Off

Core responsibilities:

• Collecting and verifying timesheets and attendance records
• Handling email correspondence
• Maintaining employee files and data entry
• Scanning, copying & preparing training materials & other publications
• Coordinating meetings and scheduling appointments

Essential Skills:

• Excellent communication skills, both verbal and written in English and Spanish
• Strong organization and ability to manage multiple priorities
• Attention to detail
• Strong math skills
• Confidentiality regarding sensitive data and project information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) & Adobe Acrobat
• Familiarity with payroll and/or timekeeping software
• Ability to prioritize multiple tasks and manage time effectively

Desired Qualifications:

• High school diploma or equivalent
• Bilingual preferred
• Previous payroll experience preferred
• Previous experience in construction industry a plus
• Must pass pre-employment drug screen