Administrative Assistant (Temp)

ADMINISTRATIVE ASSISTANT JOB SUMMARY

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, heavy calendar management, overseeing all assigned projects and performing clerical functions such as arranging conference calls, and scheduling meetings.  Capacity to multi-task in a fast-paced environment with priorities frequently changing. Flexibility and reliability are key, along with excellent written and verbal communication skills. The Administrative Assistant acts as an important liaison between upper management, clinics and vendors.

ADMINISTRATIVE ASSISTANT ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversees all projects and special assignments as identified by the Senior Executive Committee.
• Supervision of office clerk.
• Prepares agenda items; takes and transcribes minutes of meetings as requested.
• Coordinates off-site meetings.
• Maintains multiple conference room calendars.
• Orders supplies, process purchase orders.
• Prepares monthly reporting and productivity reports.
• Works with Clinic Managers to adjust provider schedules pertaining to meetings, conferences etc.
• Assists in the coordination of peer reviews.
• Maintains Clinical Practice Guideline updates and disseminates to providers.
• Revises protocols, policies and procedures and forms as needed.
• Maintains and creates staff and physician emails.
• Assists with Provider Orientation.
• Maintains CME library and manages the entire CME process.
• Maintains in-service training materials, schedules and sign in sheets.
• Assists in providing information for Grant applications.
• Coordinates the development of medical education programs, including speaker programs, symposia and community meetings for related healthcare professionals.
• Corresponds with property management as needed.
• Represents the company in a professional and positive manner at conferences, seminars or meetings.
• Patient Satisfaction Survey process.
• Order and track flu vaccines.
• Performs other assigned duties.

ADMINISTRATIVE ASSISTANT EDUCATION, TRAINING AND EXPERIENCE

• Minimum 4 years of administrative experience.

ADMINISTRATIVE ASSISTANT KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to find solutions when barriers are identified.
• Strong documentation skills.
• Ability to multi-task and prioritize when needed.
• Ability to independently seek out resources and work collaboratively.
• Ability to read, understand and follow oral and written instructions.
• Experience and work ethics that supports working within a high functioning, team-oriented environment.
• Demonstrates a willingness and ability to work under supervision.
• Ability to develop and maintain good working relationships with staff.
• Ability to use computer and learn new software programs.
• Excellent interpersonal skills reflecting clarity and diplomacy and the ability to communicate accurately and effectively with all levels of staff and management.
• Demonstrates ability to work in a regulatory climate that includes oversight of state and federal entities, payer contracts etc.
• Possesses ability to communicate effectively, both verbally and in writing.
• Possesses genuine respect for others and acceptance of their individual social and cultural traits.
• Proficient knowledge of Microsoft Office.
• Able to travel and attend professional meetings, conferences, trainings and clinic sites.
• Demonstrate flexibility, enthusiasm, and willingness to cooperate while working with others in multi-disciplinary teams.
• Performs other related duties as assigned.

ADMINISTRATIVE ASSISTANT PAY RATE: $22-25/hr

We are committed to providing equal employment opportunities to all applicants, including those with arrest or conviction records. In accordance with the ULAC Fair Chance Ordinance, we will not inquire about or consider criminal history until after a candidate has received a copy of their background check report. All applicants will be evaluated based on their qualifications and ability to perform the essential functions of the job. For more information, please refer to LA County Fair Chance Hiring.