Administrative Assistant to the CEO

Company : Delta Health Center Inc

Job Type : Full Time

702 Martin Luther King Road, Mound Bayou

Job Description - Administrative Assistant to the CEO

Job Description

Job Title: Administrative Assistant to the
CEO

Department: Executive Administration

Reports To: Chief Executive Officer

FLSA Status: Non-Exempt

Employment Type: Full-Time

SUMMARY

Provides high-level,
confidential administrative support to the Chief Executive Officer, including
calendar and travel management, correspondence, board and leadership meeting
preparation, and coordination of special projects. Serves as a key liaison
between the CEO, board members, staff, and external partners, exercising sound
judgment, discretion, and professionalism at all times.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other
duties may be assigned.

Manages the CEO's calendar,
appointments, and travel arrangements, resolving scheduling conflicts
proactively.

Prepares agendas, materials,
minutes, and follow-up items for board and executive leadership meetings.

Screens and prioritizes calls,
emails, and correspondence on behalf of the CEO.

Drafts, proofreads, and edits
letters, reports, presentations, and other executive communications.

Coordinates logistics for
meetings, conferences, board retreats, and special events.

Maintains confidential files,
records, contracts, and organizational documents for the executive office.

Serves as a liaison between the
CEO and internal departments, board members, and external partners.

Tracks and follows up on action
items and deliverables from executive and board meetings.

Assists with special projects,
research, and initiatives as assigned by the CEO.

Processes expense reports,
invoices, and reimbursement requests for the executive office.

Greets and assists board
members, visitors, and dignitaries with a high level of professionalism.

Maintains executive office
supplies, equipment, and filing systems.

Handles sensitive and
confidential information with the utmost discretion at all times.

SUPERVISORY RESPONSIBILITIES

There are no direct supervisory
responsibilities associated with this position; however, this role may provide
guidance and coordination to administrative or clerical staff on special
projects as directed by the CEO.

QUALIFICATIONS

To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
functions.

EDUCATION AND/OR EXPERIENCE

Associate's or Bachelor's degree
in Business Administration or a related field preferred.

Minimum of three (3) to five (5)
years of experience providing administrative support to senior executives;
healthcare or nonprofit setting preferred.

LANGUAGE SKILLS

Ability to read, analyze, and
interpret complex documents, policies, and correspondence. Ability to write
clear, professional reports and business correspondence. Ability to effectively
present information and respond to questions from executives, board members,
staff, and the public.

MATHEMATICAL SKILLS

Ability to work with basic
budgeting figures, expense reports, and financial reporting concepts relevant
to the executive office.

REASONING ABILITY

Ability to solve practical
problems and deal with a variety of variables in situations with limited
standardization. Ability to interpret and prioritize a variety of instructions
furnished in written, oral, diagram, or schedule form, often under time
constraints.

CERTIFICATES, LICENSES, REGISTRATIONS

Notary Public certification
preferred, or willingness to obtain within the first 90 days of employment.

PHYSICAL DEMANDS

The employee is regularly
required to sit, use hands, and talk or hear. The employee is frequently
required to reach with hands and arms. The employee is occasionally required to
stand, walk, and lift and/or move up to 15 pounds. Specific vision abilities required
include close vision and the ability to adjust focus.

WORK ENVIRONMENT

Typical executive office
environment. The noise level in the work environment is usually moderate. This
position may occasionally require evening or weekend work to support board
meetings, events, or executive travel.

I acknowledge that I have read
and fully understand the above job description and agree to abide by its
content. I understand that failure to satisfactorily perform the assigned
duties may result in disciplinary action and/or termination.

Requirements