Administrative Associate III

Agency

Department

Administrative Associate III provides advanced administrative and project coordination support for Title III grant activities. This role supports program directors, manages documentation and reporting, tracks grant progress, assists with budget monitoring, and ensures compliance with federal and institutional requirements. The position requires strong organizational skills, attention to detail, and the ability to work independently in a deadline-driven environment.

This position is funded by restricted funds or a grant. Continued employment is contingent on the renewal of restricted or grant funds.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Provide administrative support for Title III grant operations, including scheduling, correspondence, meeting coordination, and recordkeeping.

• Assist in preparing reports, tracking outcomes, and maintaining documentation required for federal compliance.

• Support budget management by processing purchasing requests, tracking expenditures, and maintaining accurate financial records.

• Serve as a liaison and support for Title III staff, department faculty and staff, and external partners to ensure effective communication.

• Provide logistical support for workshops, training sessions, and Title III-funded initiatives. Performs other duties as assigned.

Required Education and Experience:

• High school diploma or equivalent.

• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of student information systems, degree planning, and degree audits.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Preferred Qualifications:

• Familiarity with advanced characterization tools (e.g., PPMS, XRD, SQUID magnetometry, optical spectroscopy, or scanning probe microscopy).

• Experience with high-performance computing or cloud-based machine learning platforms.

• Knowledge of data-driven approaches to material design and optimization.

• Proven experience and strong interest in collaborative research with peers across disciplines particularly with those in humanities and social sciences.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.