Administrative Asst

Liberty Lift Solutions LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This candidate must be able to work in a fast-paced environment and be local to the Midland, TX area.

This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive, and it will be necessary to possess strong computer skills, to execute work efficiently with strong attention to detail. Relevant duties will include but are not limited to:

Responsibilities

· Assist with billing and accounts receivables

· Obtain required information to submit invoices to the customer for payment

· Submit invoices to customers for payment utilizing outlook, Open Ticket/ Invoice, Ariba, DocVue and others

· Reconcile AR collections report weekly

· Accurately maintain electronic files so they remain updated and easily accessible

· Process purchase orders, transfer orders & job orders

· Answer the phone to take messages or redirect calls to appropriate colleagues

· Greet visitors

· Order supplies for the office and field crews as needed

· Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)

· Utilize office appliances such as photocopiers, printers etc. and computers for word processing, spreadsheet creation etc.

· Assist in various tasks as requested by management

Qualifications

• Excellent customer service skills


• Strong organizational skills with the ability to multi-task


• Able to meet deadlines


• Possess excellent organizational skills and must be self-motivated


• Proficiency in using Outlook (E-mail), attaching files, forwarding, corresponding in a professional and courteous manner


• Proficiency in using Microsoft Excel to build and maintain spreadsheets needed to track AR submissions, AP, completed jobs, etc.


• Experience and understanding of a PO system and how it affects invoicing and inventory


• Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks should they arise


• A valid Driver’s License


• Qualified to work in the US

Competencies