Administrative Coordinator

Position Summary 

The Administrative Coordinator will provide direct administrative and operational support to the Vice President, Executive Strategy. Primary responsibilities include scheduling and coordinating meetings, arranging travel, managing expenses through Concur, and handling confidential information with discretion. This position will report to the Vice President, Executive Strategy. 

Roles and Responsibilities 

• Manage calendars, schedule meetings, and coordinate logistics. 

• Prepare meeting materials and document key takeaways and next steps. 

• Organize and maintain executive OneNote files, ensuring notes, materials, and action items are clearly documented and easy to access. 

• Support the development and organization of PowerPoint presentations, including assembling content, formatting, and ensuring materials are presentation-ready. 

• Coordinate travel arrangements, including transportation and lodging. 

• Submit invoices for payment and complete expense reports in Concur. 

• Maintain and protect confidential information. 

• Use available tools and technology to manage communication, projects, and presentations. 

• Coordinate meetings and events across multiple facilities by working with facility staff, catering, IT, and other departments. 

• Perform other related duties as assigned. 

Required Knowledge, Skills & Abilities 

• Excellent interpersonal, verbal, and written communication skills; ability to communicate effectively at all internal and external levels. 

• Able to simultaneously manage a high level of detail across multiple projects while producing quality and accurate work. 

• Able to demonstrate flexibility and quickly adapt to changes while maintaining high productivity and effectiveness under pressure. 

• Able to work well within a team environment, offering assistance and support to team members whenever necessary. 

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) 

• Possess a high degree of initiative to take independent action and exercise proper judgment. 

• Be trustworthy and exhibit a high degree of confidentiality and integrity. 

Qualifications and Education Requirements 

• Bachelor’s Degree required; prefer specialization or experience in sports administration. 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.