Administrative Coordinator

Pharmaceutical 

Title: Administrative Coordinator

Pay rate: $21.57/hr

Hours: 20 (hours a week), 4 (hours a day)

Duration: 01.03.2017 – 07.07.2017

Location: RTP, NC

Job Description:

Projects and Meetings include- Commercial BL Team Meeting (weekly), 1-on-1 with Commercial BL Lead (weekly), Driver Safety Program (weekly or bi-weekly meetings with GSK team, vendor, country teams)

Duties:

• Lead and scribble commercial BL communication cell meetings by:
  • Assigning ADP roles
  • Conducting efficient meetings

• Monitor and follow-up on actions and internal and external team objectives
• Develop Business savvy presentations for senior leaders, often requiring a quick turnaround
• Run reports in Excel and analyzing the information
• Work with EHS to update documents and presentations
• Analyze trends across regions and business and identify items that need escalation from:
  • Dashboard
  • Risk Treatment plans
  • Tracking Tools

• Support communications and capability plan through GSK communication team or outside vendors
• Control document management in SharePoint and Intranet by:
  • Adding
  • Editing
  • Pointing shared users to documents
• Control and add permissions on SharePoint sites
• Create SharePoint sites when necessary
• Also responsible for:
  • Commercial and Support functions
  • EHS, EH3S management, EHS 2 Wheeler Driver Safety, EHS 4 Wheeler Driver Safety, EHS WW Driver Safety, EHS WREF & GO

Preferred/Required Skills:

• Working knowledge of SharePoint: team sites and topic sites.
• Experience creating and managing MS SharePoint sites:
  • Commercial and Support functions
  • Commercial EHS website
  • Topic sites:
    • Driver Safety Resource Centre
• Microsoft Excel, Word, PowerPoint:
  • Please be prepared to provide examples of PowerPoint presentation and Excel work.
• Design in Excel
• Project management
• GSK Knowledge
• Strong written and verbal communication:
  • Email
  • Live Meeting
  • Skype
• Familiarity with commercial sales organization
• Working with large amounts of data using Excel and GSK systems
• Comfort with complex and large organizations

All your information will be kept confidential according to EEO guidelines.