Administrative Coordinator

We are seeking a highly organized and proactive Administrative Coordinator to support both operational projects and day-to-day property management activities. This hybrid role is responsible for coordinating schedules, managing communications, supporting leasing efforts, and ensuring properties and projects run smoothly.

The ideal candidate is detail-oriented, responsive, and thrives in organization, communication, and follow-through.

Pay: $21.00 per hour
Schedule: Full-time (~40 hours/week)
Benefits: Medical, Dental, Vision, 401(k), Paid Time Off

Property Management Responsibilities

• Serve as a point of contact for tenants and coordinate maintenance, inspections, and property upkeep, including traveling to properties as needed for
• Schedule and coordinate maintenance, ensuring alignment between vendors/maintenance and tenants
• Manage leasing activities including responding to leads, conducting property tours, following up with prospects, processing applications, and executing lease agreements
• Monitor collections, follow up on outstanding balances, and escalate delinquencies, including eviction coordination as required
• Support occupancy goals through tenant retention and turnover coordination
• Maintain accurate property records and operational documentation  

Special Projects Responsibilities

• Coordinate special projects, ensuring alignment between clients, crews, and vendors
• Serve as point of contact for customer communication and issue resolution
• Manage vendor/crew dispatch, including urgent and emergency responses
• Invoice special projects on a per-project basis, ensuring accuracy and timely processing
• Maintain records, logs, and documentation while ensuring adherence to company procedures and standards

Job Requirements

• Strong written and verbal communication skills
• Ability to organize, prioritize, and manage multiple responsibilities effectively
• Strong sense of urgency, reliability, and attention to detail
• Experience in administrative support, customer service, operations, or property management preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic digital tools
• Ability to handle sensitive situations professionally, including tenant and financial matters
• Willingness and ability to travel to properties for inspections, coordination, tours, and operational tasks
• Valid driver’s license and reliable transportation required
• Ability to pass a background check
• Bilingual (English/Spanish) preferred but not required