Administrative Coordinator

CSO is an award
winning Architectural and Interior Design firm with over 60 years of providing
innovative and creative solutions to enhance and contribute to our clients’
success.  We are currently seeking an
Administrative Coordinator with professional service experience in the
Architectural, Engineering or Construction industry to join our firm.

Our Administrative Coordinator will provide administrative
support to our Project Studios.  This is
a multi-faceted position with a variety of administrative tasks in a fast paced
corporate office setting.  Job
responsibilities will include but are not limited to the following:

• Receptionist primary backup
  
• Coordinate schedules and schedule meetings
  
• Assist with PowerPoint presentations and meeting
  materials
  
• Create and handle routine correspondence
  
•  Maintain and update information for company
  specific database
  
• Coordinate small and large meeting/events which
  include ordering food and room set up
  
• Assist with special projects (i.e., mailings,
  manuals, libraries) as requested
  

Requirements

Desired Skills:

• Ability to work well with people
  
• Reliable and punctual
  
• Detail oriented
  
• Strong communication skills (both written and
  verbal)
  
• Excellent time management skills with the
  ability to prioritize/multi-task
  
• General typing and transcription skills to
  produce meeting minutes and other documentation.
  
•  Familiar with Newforma – managing, distributing
  and organizing documents.
• Familiar with AIA documents
• Familiar with the Construction Administration
  process – organizing, logging and distributing documents related to the
  construction administration process
  

Qualifications:

• Able to work Monday – Friday, 40 hour week
  minimum
  
• Minimum of 3+ years’ experience as an
  Administrative Assistant/Coordinator in a corporate environment; preferably a
  professional services industry
  
• Demonstrated advanced experience with Microsoft
  Office to include Microsoft Word, Excel, PowerPoint and Outlook
  
• Ability to learn new client-based software
  
• Strong attention to detail and ability to
  accurately proofread documentation
  
• Professional appearance, positive, energetic and
  fun team player
  

Benefits

• Health, dental, and vision insurance
  
• HSA/FSA
  
• Company paid life insurance 
  
• Generous PTO and holiday schedule
  
• Competitive 401(k) with employer match (Roth and/or Traditional options)
  
• Student loan repayment program
  
• Professional development opportunities