Administrative Coordinator - Medical Telemetry Unit

Inova Fair Oaks Hospital is seeking a dedicated Administrative Coordinator to join the Medical Telemetry team. This role will be full-time Day shift, 40-hours per week, 7:00 a.m. - 3:30 p.m.

The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work. 

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

 Featured Benefits: 

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day. 
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Administrative Coordinator - Job Responsibilities

• Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed. 
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals. 
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
• Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources. 
• Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point). 
• Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications. 
• Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures. 
• May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge. 
• May perform additional duties as assigned.

Minimum Qualifications:

• Education: High School or equivalent (GED) 
• 1 year of relevant office or healthcare experience 

Preferred Qualifications:

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Teams
• Experience with scheduling and timekeeping systems
• Previous experience in an administrative or coordinator role
• Associate degree or higher strongly preferred

Desired Skills

• Strong multitasking and organizational abilities
• Excellent verbal and written communication skills
• Collaborative team player with a positive, professional approach
• Strong attention to detail and accuracy
• Ability to work independently and follow through on tasks and responsibilities