Administrative Coordinator; Pharmacy; Mount Sinai Hospital; Full Time; Days

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive.

1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.

2. Assists
in maintaining and monitoring the budget and grant allocations. Prepares
documents required to maintain balanced accounts for review and approval.

3. Initiates
and follows through on human resources and payroll transactions. Generates
weekly payroll submission. Maintains liaison with human resources and payroll
to coordinate and resolve issues and problems.

4. Ensures
adequate restock of supplies for department. Takes inventory or examines
merchandise to identify items to be reordered or replenished. Requisitions
merchandise from supplier and collaborates with Purchasing to secure the best
pricing for equipment and supplies. Tracks expiration of vendors contracts
and renews as needed.

5. Assists
in the planning and logistical arrangements for forums, conferences, seminars,
meetings and/or visiting professorships. Assist in the development and
coordination of informational packets for participants. Transcribes and
distributes minutes.

6. Develops,
updates and/or revises informational flyers, brochures, leaflets and mailings.

7. Researches,
locates and compiles information for reports. Assembles and categorizes
figures for computation and calculations. Prepares statistical reports.

8. Checks
materials submitted for supervisors attention to ensure all relevant data,
authorizations and pertinent information are included.

9. May
assist supervisor with the completion of grant applications, special projects
and JCAHO and other survey preparations.

10. Mentors, trains and/or
conducts orientation for new office support staff and monitors performance.

11. Coordinates administrative, secretarial and/or general office
support coverage.

12. Assigns work, sets
deadlines and supervises the work of assigned staff.

13. Performs other related duties.

• Bachelors Degree or equivalent combination of applicable
• 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 184 - Pharmacy - MSH, Mount Sinai Hospital