Administrative Coordinator/Word Processor

About SOCOTEC:

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects. 

SOCOTEC offers competitive salary and benefits, mentorship, training, and social activities.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

SOCOTEC is seeking a detail-oriented Administrative Coordinator / Word Processor to join our Alameda, California office. This role provides administrative and operational support to project managers and technical staff, ensuring the efficient preparation of project documentation, coordination of office operations, and management of financial and administrative processes. The ideal candidate is organized, proactive, and thrives in a collaborative, fast-paced environment.

Essential Responsibilities

• Prepare, edit, format, and proofread technical reports, proposals, correspondence, and other project-related documents.
• Provide administrative support to project managers and technical staff throughout the lifecycle of engineering and environmental projects.
• Organize, maintain, and manage project documents, records, and electronic files.
• Maintain personnel records and coordinate with Human Resources and Accounting teams at the corporate office.
• Process and track financial transactions, including reviewing and processing incoming invoices.
• Assist with office administration, including copying, scanning, filing, and document distribution.
• Answer and direct incoming telephone calls in a professional and courteous manner.
• Order and maintain office supplies and equipment as needed.
• Support general office operations and complete additional administrative tasks as assigned.

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong computer skills and the ability to learn new software applications.
• Positive attitude, strong work ethic, and a collaborative, team-oriented approach.
• Ability to work independently while supporting multiple project teams.

Salary range: $28-33/hour, depending on experience

Your information will be kept confidential according to EEO guidelines.

For more information, please visit www.socotec.us

Job Type: Full-Time; in-office

SOCOTEC is an Equal Opportunity Employer.