Administrative Secretary

The Department of Surgery at Macon & Joan Brock Virginia Health Sciences at Old Dominion University is seeking an outstanding Administrative Secretary to join the team.

Performs various administrative duties, including answering phones, handling correspondence to include subpoenas, scheduling meetings.

• Manage physician calendars, schedule lectures and meetings accordingly, manage surgical postings, etc. Inform staff and physicians of any conflicting appointments.
• Assist with scheduling clinic operations to include answering incoming calls, schedule appointments, and obtain demographic information to process into the EHR as needed.
• Responsible for all travel arrangements and travel reimbursements through Chrome River.
  
• Transcribe physician letters using dictaphone. Format and proof for grammar and punctuation.
  
• Open and distribute incoming and outgoing mail.
  
• Manage all legal matters regarding pending court cases.
  
• Coordinate depositions and times for court appearances.
  
• Responsible for preparation of all PowerPoint presentations.
  
• Assist with manuscripts and journal articles as needed.
  
• Serves as back up assistance for adjacent faculty.
  

Minimum Qualifications and Skills:

• Computer experience in word processing, spreadsheets, graphics and database software is
  required. Experience with an E H R is a plus.

Preferred Qualifications:

• High School Diploma