Administrative Secretary

Company : HRCap, Inc.

Job Description - Administrative Secretary

PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.

SUPERVISOR: Director of Administration

DUTIES INCLUDE:

• Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.

• Attend meetings and keep minutes

• Receive and screen phone calls and redirect them when appropriate

• Make travel arrangements for executives

• Handle confidential documents ensuring they remain secure

• Prepare invoices or financial statements and provide assistance in bookkeeping

• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports

• Assist Director of Administration

• Serve as primary contact with Eastern Data and Cobb Technologies

• Able to create professional, visual designs using Canva’s tools, templates, and features.

• Other duties as assigned

Requirements

QUALIFICATIONS:

• Proven experience as administrative secretary or similar administrative role
• Proficient in MS Office and “back-office” software
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role

Benefits

Hampton Roads Community Action Program (HRCAP)
offers a comprehensive benefits package for full-time employees, effective the
first day of the month following your hire date. Benefits include:

Â· Paid Time Off:

o 10
days of annual leave per year (accrued bi-weekly) for the first five years

o Sick
leave accrued at 5 hours per pay period

o 1
paid day off annually for your birthday

o 11
paid holidays, including major federal holidays

Â· Health & Wellness:

o Medical,
dental, and vision insurance available for employees and dependents

o HRCAP
covers 75% of health insurance premiums

o Coverage
begins the first of the month after hire

o Pre-tax
premium deductions via Section 125 Plan

Â· Retirement:

o 403(b)
retirement plan with a dollar-for-dollar match up to 3% after one year of
service

Additional details are provided in
the HRCAP Employee Handbook and Summary Plan Documents.

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Administrative Secretary

Job Description - Administrative Secretary

Requirements

Benefits

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