Administrative Secretary - Cardiac and Pulmonary Rehab - Days

Part time (24 hours weekly)

7:30-4:00pm three days per week

General Summary

Performs diversified administrative secretarial duties for a department head and department as needed.

Duties and Responsibilities

Essential Functions:

• Answers telephones, routes callers, takes messages and provides routine information to callers.


• Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.


• Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.


• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.


• Establishes and maintains files and records on an ongoing basis.


• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.


• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.


• Opens and routes incoming mail; distributes correspondence and other material to staff.


• Orders office supplies as necessary.


• Greets and directs visitors. May register patients in accordance with established policies and procedures.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.


• Maintains professional growth and development.


• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.


• Makes travel and lodging arrangements directly or through travel agencies.

Travel Requirements:

• Estimated Amount: 10% - Less than 10%

Qualifications

Minimum Education:

• High School Diploma or GED Required

Work Experience:

• 6 Months Required and


• Secretarial training/general business courses Required

Knowledge, Skills, and Abilities:

• Basic computer skills


• Good interpersonal/communication skills


• Transcription skills

Benefits Offered:

• Comprehensive health benefits


• Retirement savings plan


• Paid time off (PTO)


• Education assistance


• Financial education and support, including DailyPay


• Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)